For Australian Virtual Assistants
The legal side, sorted.
Starting your VA business? Get the legal side sorted from day one.
Most new VAs figure out they need proper agreements and policies the hard way, after a client asks for something outside scope, or a website visitor asks where the privacy policy is.
Get set up properly before that happens, not after.
An engagement agreement for Australian virtual assistants who want their client work properly documented, not just agreed over text. Covers scope, pricing, GST and super, IP, AI use, confidentiality and liability.
Who it's for: Online business managers taking on clients for ongoing OBM work — covering strategy, systems, operations and 1:1 sessions, where you need cover for subcontracting, IP, confidentiality and the line between OBM support and licensed business/legal/financial advice.
What is included: How to use this template, important information, the Agreement with Schedule (Services, Price — lump sum or hourly, Payment Terms, Governing Law), and Execution page.
Key clauses included: Commencement, Our/Your obligations, Payment of GST and superannuation, Access to IT systems and passwords, 1:1 Sessions, Intellectual property, Limitations and Consumer Guarantees, Disclaimer (third party platforms, affiliate software, business consulting outcomes, no legal/accounting advice), Subcontracting, Confidentiality, Termination, and Definitions.
Disclaimer: Green APS Pty Limited (trading as Tradie Contract Co™) builds Australian legal templates and information. We are not a law firm and we are not acting as your lawyer when you buy, download, customise or use this template. This template is legal information only and is not a substitute for legal advice. We recommend you consult a lawyer for advice on your circumstances.
Who it's for: Virtual assistants and online business managers who collect client information through enquiry forms, onboarding, or access to a client's own systems, and need a compliant privacy policy to publish on their website.
What is included: How to use this template, important information, and the full Privacy Policy covering what personal information is collected, how it's collected and used, disclosure to third parties, overseas data storage, automated decision-making and AI, data security and breach notification, cookies and tracking, direct marketing, and access and correction rights.
Key sections covered: The personal information collected (contact details, system access credentials, project files, billing details), how and why it's collected and disclosed, overseas recipients under the Australian Privacy Principles, AI and automated decision-making transparency, the Notifiable Data Breaches scheme, and cookies/analytics.
Disclaimer: Green APS Pty Limited (trading as Tradie Contract Co™) builds Australian legal templates and information. We are not a law firm and we are not acting as your lawyer when you buy, download, customise or use this template. This template is legal information only and is not a substitute for legal advice. We recommend you consult a lawyer for advice on your circumstances.
Who it's for: Virtual assistants and online business managers who use AI tools in their business — for drafting, research, scheduling or client work — and want a client-facing transparency statement rather than an internal staff conduct policy.
What is included: How to use this template, important information, and the full AI Use Policy covering what counts as AI, how it's used day-to-day, safeguarding client information and confidential business data, human oversight and responsibility, accuracy and reliability, transparency, fairness, and prohibited uses.
Key sections covered: What AI means in this policy, how AI tools are used in the business, safeguarding client personal information and confidential business information, human review of AI outputs, prohibited uses (unlawful activity, discrimination, deepfakes, unauthorised biometric surveillance), and monitoring and review.
Disclaimer: Green APS Pty Limited (trading as Tradie Contract Co™) builds Australian legal templates and information. We are not a law firm and we are not acting as your lawyer when you buy, download, customise or use this template. This template is legal information only and is not a substitute for legal advice. We recommend you consult a lawyer for advice on your circumstances.
Who it's for: Virtual assistants and online business managers who run a business website with enquiry forms, case studies or client testimonials, and need website terms of use covering how the site can be used, IP ownership, and liability.
What is included: How to use this template, important information, and the full Website Terms of Use covering site use licence, user responsibilities, quotes and engagements, case studies and examples, intellectual property, user-submitted content, links to third party sites, disclaimers, limitation of liability, indemnity, and termination.
Key sections covered: Licence to use the site, your responsibilities as a visitor, information and disclaimers on the site, quotes and engagements, intellectual property rights, content you send us, links to third party sites, and governing law.
Disclaimer: Green APS Pty Limited (trading as Tradie Contract Co™) builds Australian legal templates and information. We are not a law firm and we are not acting as your lawyer when you buy, download, customise or use this template. This template is legal information only and is not a substitute for legal advice. We recommend you consult a lawyer for advice on your circumstances.
Who it's for: Virtual assistants and online business managers who need their core website legals sorted in one go — especially new VAs setting up their site for the first time.
What is included: Website Terms of Use (site use, IP, disclaimers and liability), Privacy Policy Template (what client data you collect, AI use, your Privacy Act obligations), and AI Use Policy Template (how you use AI tools and how human oversight works). Each includes its own "How to use this template" and Important Information section.
Why get it as a pack: These three documents work together and reference each other, Website Terms points to the Privacy Policy, and both cover AI use from different angles. Buying them as a set means they're consistent from day one, rather than patched together separately over time.
Disclaimer: Green APS Pty Limited (trading as Tradie Contract Co™) builds Australian legal templates and information. We are not a law firm and we are not acting as your lawyer when you buy, download, customise or use this template. This template is legal information only and is not a substitute for legal advice. We recommend you consult a lawyer for advice on your circumstances.